Registration


Registration/Attendance

Contact Information

Registrar - Charlene Pimentel - (808) 693-7025 ext. 226, Charlene.Pimentel@K12.HI.US

Registrar's Clerk - Lori Carlos - (808) 693-7025 ext. 227, Lori.Carlos@K12.HI.US

Registration Office Fax Number - (808) 693-7030

Registration/Attendance

2021-2022 School Year New Student Registration

Kapolei Middle School will begin accepting new student registration for school year 2021-2022 starting March 1, 2021. Registration will be accepted 8:00 am - 3:00 pm. daily except for weekends and holidays.

Please bring in the following documents and proof of residence with you at time of registration. See below for a list documents to prove physical residence in Kapolei.

  • Birth certificate or current passport.

  • Legal guardianship/custody documents if parents/guardians are not listed on the birth certificate.

  • Two pieces (2) of documentation for proof of residency in the Kapolei Middle School district (i.e. current mortgage statement or rental agreement and one (1) utility bill.


Office Hours

Registration Office Hours

8:00 a.m. - 3:00 p.m.

Monday - Friday

Closed on Holidays

2021-2022 Geographic Exception

Geographic Exceptions Forms

will be accepted at Kapolei Middle School between January 4, 2021 and March 1, 2021. Forms are available at applicants home school's front office. Attach a self-addressed stamped envelope with the GE forms. Incomplete forms will not be accepted and returned to applicants.

Registration Info

Kapolei Middle School Registration

Enrollment and Releases Last update: 04.27.2021

Enrollment Procedures:

Admission

All 6th, 7th and 8th grade students who reside within the Kapolei school district either with their parents or legal guardians are eligible to attend Kapolei Middle School. Students who transfer from other schools, private or public, must bring a release form from their previous school.

New Student Enrollment

New students (excluding feeder school or current KMS students) who are planning to enroll at Kapolei Middle School must provide the following documentation before the enrollment process can begin:

  • Release/withdrawal papers from previous school (i.e. Certificate of Release), final report card/withdrawal grades, last date of attendance and copy of the current IEP/504 (if applicable).

  • Current Tuberculosis (TB) Negative Risk Screen Clearance Form and the results of complete physical examination both to have been done within the past twelve (12) months from entrance date. The physical and immunizations records are to be completed on a State of Hawaii Student Health Record (Form 14).

  • Birth certificate or current passport.

  • Legal guardianship/custody documents if parents/guardians are not listed on the birth certificate.

  • Two pieces (2) of documentation for proof of residency in the Kapolei Middle School district (i.e. current mortgage statement or rental agreement and one (1) utility bill.

School personnel will investigate any suspicious addresses to verify residency.

7th Grade Entrance:

  • Beginning Fall 2020, Hawaii law requires all incoming and current 7th grade students to complete a well-child visit physical exam and required immunizations within 12 months of starting the 7th grade.

Release Procedures:

If your child and/or family moves out of our school district, to the mainland, a foreign country, another island within the state or if your child will not be returning to Kapolei Middle School for the upcoming school year, please inform the Registration Office at least one (1) week prior to your child's last day of school. The parent or legal guardian of the child will be required to come in and sign an official request for release so the official withdrawal process may begin. We will not start the release process without a parent or legal guardians signature of consent. Forms will not be mailed or faxed to you. You will be asked to provide a forwarding home address, phone numbers and the name of the school your child will be transferring to (if possible).

Every effort is made to ensure that a completed Release Packet (official release and copies of school records) will be available for pick-up after school on your last day. In the meantime, you and your child will be responsible for taking care of all outstanding student obligations before leaving Kapolei Middle School (i.e. returning all textbooks to teachers, returning borrowed books to the Library, clearing outstanding balances on meal accounts, etc.)

Upon picking up your child's Release Packet form KMS, hand-deliver said packet as soon as possible to your child's new school in order to enroll your child. When KMS receives an official Notice of Enrollment from the new school, the remainder of your child's school records will be forwarded. Do not open the Release Packet. The new school will not accept the packet if the seal has been broken.

Hawaii State Compulsory Attendance Law:

The Hawaii Revised Statutes, Sec.298-9 states that "unless excluded from school or excepted from attendance, all children will have at the age of at least six years, and who will not have arrived at the age of eighteen years, on or before December 31 of any school year, shall attend either a public or private school for and during such year, and any parent, guardian, and other person having the responsibility for or the care of a child whose attendance at school is obligatory shall send the child to some such school." Sections 298-13, Enforcement, HRS, places the responsibility for enforcing compulsory attendance with the Department of Education. Students who are chronic absentees may be referred to Family Court.

Exemption from the compulsory attendance law is permitted only under specified conditions pursuant to Section 298-9, Attendance Compulsory, Exceptions, HRS, and DOE regulations relating compulsory attendance exceptions. HRS 302A-1135 provides that a parent or guardian who does not enforce the child's regular school attendance may be guilty of a petty misdemeanor. The penalty for a petty misdemeanor is a fine up to $1,000 (HRS 707-640) or jail time for up to thirty (30) days (HRS 706-663).

Kapolei Middle School Attendance Policy:

Students need to attend school daily and be in class on time so that optimum benefits of education can be achieved. A warning bell will sound at 8:10 a.m. to alert students that school will begin. Students must be in class before 8:15 a.m. Unexcused and/or excessive absences and tardiness are unacceptable and prevent maximum teaching and learning from taking place. In order to ensure students' accountability for their attendance and to ensure consistent data collection, the school will process and maintain attendance on a daily basis. Under Middle School Operating Procedures, teachers will contact parents to discuss absences and tardies. The school will investigate if we have reasonable suspicion that the child is truant.

Excused Absences:

The school will only excuse absences when written documentation (note) is submitted within three (3) days upon the students return to school, and absences are for one of the following reasons:

    • Illness, injury, quarantine (chicken pox, measles, etc.), verifiable by a doctor's note.

    • Doctor/Dental appointment verifiable by a doctor's note.

    • Death in the family verifiable with a copy of the obituary or program.

    • Court attendance

    • Special cases approved by the Principal.

    • School authorized activities which may include, but are not limited to:

- On campus activities such as: appointments with a counselor or administrator, treatment in the Health Room, assigned detention or in school suspension.

- Off campus activities such as: employment, including work study programs; volunteer community service; student council related activities, including state/district student councils, State Student Conference, and student legislative lobbying activities, filed trips and early admissions programs.

    • Other activities approved by the Principal or designee.

Note: All other reasons must be reviewed by an administrator before absence is excused.

Absence notes should include the following information:

    • Date note was written

    • Child's first and last legal name as listed in school records

    • Track and grade

    • Dates of absence

    • Reason for absence

    • Phone numbers where parent/legal guardian may be reached

    • Parent/legal guardian's signature

Homework Request:

If your child will be absent, call the school at 693-7025 ext. 277. Provide your child's legal first and last name, grade, track, reason for absence and your contact number.

Upon your child's second consecutive day of absence, you may request homework through the attendance line.

Unexcused Absences:

Teachers will not be required to give make-up work for ore than five (5) unexcused absences per quarter. No make-up work will be given for class cuts. Unexcused absences include, but are not limited to:

    • Babysitting

    • Personal business

    • Family vacations/trips

    • Caring for the elderly

    • Youth camp

    • Parent/legal guardian request without explanation

    • Entertaining visitors

    • Sports competition

Tardy:

Students who are tardy to school (after 8:15 a.m.) must report to the attendance window with a note which includes the following:

    • Date note was written

    • Child's first and last legal name as listed in school records

    • Track and grade

    • Reason for tardiness

    • Phone number where parent/legal guardian may be reached

    • Parent/legal guardian signature

Consequences:

    • First - Second Unexcused Tardy in a School Year: Student will be given two (2) warnings from the attendance office.

    • Third-Fourth Unexcused Tardy in a School Year: Student will report to the counselor.

    • Fifth-Ninth Unexcused Tardy in a School Year: Student will report to a vice principal and detention may be given.

    • Tenth Unexcused Tardy in a School Year: Student may be referred to the School Attendance Program (SAP).

Tardy to Class:

A student is considered tardy to class if they enter the classroom any time after the passing period is over. If a student has been asked to remain with a teacher following a class period, the student is responsible for getting their planner signed by the teacher for admittance into the next class.

Excused Tardy:

The school will excuse tardiness only with written documentation (note) or Parent/Guardian sign-in at the attendance window.

The following are accepted reasons for tardiness:

    • Sick or injured

    • Doctor or dental appointment verifiable by a doctor's note

    • Death in the family, funeral service, hospitalization

    • Court attendance

    • Special cases approved by the Principal