Attendance

Attendance Policies

 

 

Hawaii State Compulsory Attendance Law:

  The Hawaii Revised Statutes, Sec.298-9 states that "unless excluded from school or excepted from attendance, all children will have at the age of at least six years, and who will not have arrived at the age of eighteen years, on or before December 31 of any school year, shall attend either a public or private school for and during such year, and any parent, guardian, and other person having the responsibility for or the care of a child whose attendance at school is obligatory shall send the child to some such school."  Sections 298-13, Enforcement, HRS, places the responsibility for enforcing compulsory attendance with the Department of Education.  Students who are chronic absentees may be referred to Family Court.

  Exemption from the compulsory attendance law is permitted only under specified conditions pursuant to Section 298-9, Attendance Compulsory, Exceptions, HRS, and DOE regulations relating compulsory attendance exceptions.  HRS 302A-1135 provides that a parent or guardian who does not enforce the child's regular school attendance may be guilty of a petty misdemeanor.  The penalty for a petty misdemeanor is a fine up to $1,000 (HRS 707-640) or jail time for up to thirty (30) days (HRS 706-663). 

 

Kapolei Middle School Attendance Policy:

  Students need to attend school daily and be in class on time so that optimum benefits of education can be achieved.  A warning bell will sound at 8:10 a.m. to alert students that school will begin.  Students must be in class before 8:15 a.m.  Unexcused and/or excessive absences and tardiness are unacceptable and prevent maximum teaching and learning from taking place.  In order to ensure students' accountability for their attendance and to ensure consistent data collection, the school will process and maintain attendance on a daily basis.  Under Middle School Operating Procedures, teachers will contact parents to discuss absences and tardies.  The school will investigate if we have reasonable suspicion that the child is truant. 

 

Excused Absences:

  The school will only excuse absences when written documentation (note) is submitted within three (3) days upon the students return to school, and absences are for one of the following reasons:

  • Illness, injury, quarantine (chicken pox, measles, etc.), verifiable by a doctor's note.

  • Doctor/Dental appointment verifiable by a doctor's note.

  • Death in the family verifiable with a copy of the obituary or program.

  • Court attendance

  • Special cases approved by the Principal.

  • School authorized activities which may include, but are not limited to:

                 - On campus activities such as: appointments with a counselor or administrator, treatment in the Health Room, assigned detention or in school suspension.

                -  Off campus activities such as: employment, including work study programs; volunteer community service; student council related activities, including state/district student councils, State Student Conference, and student legislative lobbying activities, filed trips and early admissions programs. 

  • Other activities approved by the Principal or designee.

Note:  All other reasons must be reviewed by an administrator before absence is excused.

Absence notes should include the following information:

  • Date note was written

  • Child's first and last legal name as listed in school records

  • Track and grade

  • Dates of absence

  • Reason for absence

  • Phone numbers where parent/legal guardian may be reached

  • Parent/legal guardian's signature


Homework Request:

   If your child will be absent, call the attendance line at 693-7025 ext. 277.  Provide your child's legal first and last name, grade, track, reason for absence and your contact number.

  Upon your child's second consecutive day of absence, you may request homework through the attendance line. 


Unexcused Absences:

  Teachers will not be required to give make-up work for ore than five (5) unexcused absences per quarter.  No make-up work will be given for class cuts.  Unexcused absences include, but are not limited to:

  • Babysitting

  • Personal business

  • Family vacations/trips

  • Caring for the elderly

  • Youth camp

  • Parent/legal guardian request without explanation

  • Entertaining visitors

  • Sports competition

 

Tardy:

  Students who are tardy to school (after 8:15 a.m.) must report to the attendance window with a note which includes the following:

  • Date note was written

  • Child's first and last legal name as listed in school records

  • Track and grade

  • Reason for tardiness

  • Phone number where parent/legal guardian may be reached

  • Parent/legal guardian signature


Consequences:

  • First - Second Unexcused Tardy in a School Year:  Student will be given two (2) warnings from the attendance office.

  • Third-Fourth Unexcused Tardy in a School Year:  Student will report to the counselor.

  • Fifth-Ninth Unexcused Tardy in a School Year:  Student will report to a vice principal and detention may be given.

  • Tenth Unexcused Tardy in a School Year:  Student may be referred to the School Attendance Program (SAP).

 

Tardy to Class:

  A student is considered tardy to class if they enter the classroom any time after the passing period is over.  If a student has been asked to remain with a teacher following a class period, the student is responsible for getting their planner signed by the teacher for admittance into the next class. 

 

Excused Tardy:

  The school will excuse tardiness only with written documentation (note) or Parent/Guardian sign-in at the attendance window.

The following are accepted reasons for tardiness:

  • Sick or injured

  • Doctor or dental appointment verifiable by a doctor's note

  • Death in the family, funeral service, hospitalization

  • Court attendance

  • Special cases approved by the Principal

 

Contact the Attendance Clerk:

Click here to email Mrs. Karen Aetonu

Call the Attendance Line: 693-7025 ext. 277

Comments